· At time of registration a $75 non-refundable deposit is required per session per child.
· In order to complete your registration the medical form must be completed.
· An up to date immunization form must be uploaded to the camper registration, or scanned and emailed to , or a copy brought on the first day of camper session. Per camp policy, ALL campers must be up to date on their immunizations.
· Registrations are on a first come first served basis. Typically we accept up to 15 campers per age group. Modifications to groups may be made on high-demand weeks, but are not guaranteed.
· Cancellations must be made 2 weeks prior to the starting date of camp to be eligible for a refund.
· If a cancellation notice is received by the NHCCC office 2 weeks prior to camp, a refund will be given in the amount paid minus the $75.00 non-refundable deposit.
· Cancellation less than 2 weeks prior to their camp will NOT be entitled to a refund.
· All fees must be paid IN FULL 2 weeks before camp begins.
· NO refunds will be given if a camper leaves camp early.
· In the event NHCCC has to cancel a camp session, a full refund will be given or the camper may choose to attend another session.
FAQ
Is there a registration deadline?
Applicants are accepted on a first come, first served basis. We fill up early! Typically, we accept up to 15 campers per age-group per week. Campers can be wait-listed. Modifications to groups may be made on high-demand weeks, but are not guaranteed.
What grade is a child allowed to attend camp?
Campers must be in rising 1st – 9th grade. Overnight Camps are for rising 5th – 9th grade and Rookie Camp for rising 4th – 5th grade
How are camper groups determined?
We organize our groups by rising grade. There are no more than 15 campers per group.
Do I need to pack a lunch?
No, snacks and meals are part of the camp fee. We accommodate dietary restrictions such as gluten free or vegetarian diet.
What time is drop off and pick up?
Our camp program begins at 8am and ends at 5pm. Early drop off at 7:30am and late pick up by 6pm at no extra charge.
What does my child need to bring?
Campers should wear sensible shoes to run around camp and comfortable clothes. Each day campers should bring a water bottle, sunscreen, bug spray, a towel, and a modest bathing suit.
What does my child need to bring for overnight camp?
Additional items to bring:
· sleeping bag
· sheets for mattress
· pillow (only if you want!)
· flashlight
· additional clothing
· warm socks and a sweatshirt
· raincoat
· 3 towels (2 for showering, 1 for pool)
· Toiletries
My child is not a good swimmer. Do you provide swim lessons?
Children in rising 1st and 2nd grade will have the opportunity to have group swim lessons.
What is your refund/cancellation policy?
· Cancellations must be made 2 weeks prior to the starting date of camp to be eligible for a refund.
· If a cancellation notice is received by the NHCCC office 2 weeks prior to camp, a refund will be given in the amount paid minus the $75.00 non-refundable deposit.
· Campers canceling less than 2 weeks prior to their camp will NOT be entitled to a refund.
· NO refunds will be given if a camper leaves camp early, regardless of the situation (including illness).
· In the event NHCCC has to cancel a camp session, a full refund will be given or the camper may choose to attend another session.
Do you offer discounts?
Early Birds – Register by April 15, 2019 and save $5 per session/camper.
Members of NHCCC’s supporting churches – save $5 per session/camper. NHCCC’s supporting churches: Church of Reconciliation, Hawfields Presbyterian Church, Hillsborough Presbyterian Church, New Hope Presbyterian Church, University Presbyterian Church and Westminster Presbyterian Church
Sibling Discount – For each session there will be a $5 discount for each additional sibling attending a session. Campers must be in same session to qualify.
Do you offer financial assistance?
We encourage you to seek other options to assist in the cost of camp such as your Church or other family members. If this is not possible please complete the scholarship form which can be found online and submit with your registration form.
My child is not vaccinated can they attend camp?
The camp policy is that all campers must be up to date in ALL vaccinations. An up to date form must be upload to the registration form, or scanned and emailed to , or brought on 1st day of camp.
Campers are expected to have their own health insurance coverage. Secondary accident insurance is provided by NHCCC.
If my child is injured or ill, how will I be notified?
The Camp Director or another member of camp staff will contact you by phone if any first aid incident occurs that requires more than a Band-Aid.
Can my child call home?
Calling home is discouraged. If a child is homesick, not participating with the group, disrupting the camp, or causing other problems, the Camp Director will call the parent/guardian to discuss options.
Can I pick my child up early or drop my child off late to camp during the week?
This is discouraged. The camp program day is from 8 am to 5 pm. Campers who come in late or leave early miss out on quality group building time and will not get the full benefits of our program. We understand that occasionally campers have appointments they must attend, but we encourage you to keep late drop off and early pick up to a minimum. Please notify the office staff if you plan to arrive late of leave early. The office staff will point you in the right direction to pick up your camper.
Discounts listed below are applied after the $75 registration fee has been paid.
· Register by December 31st 2019 receive a $50 credit per child for 1 day or overnight camp.
· Sibling Discount: Receive $10 off for each additional child registered for the same session.
· Multi Session Discount: Receive $10 per session per child for registering for 2 or more sessions. Discount only applicable for multi session registrations in 1 transaction.
Discount applied in office after registration received.
· Referral: Refer 1 camper and receive a $25 credit applied to your camp account. The referred camper must attend camp prior to receiving this discount.
· Early Bird Deadline: $5 applied per child per session. The discount begins on January 1st 2020 and will end on April 15th 2020.
Training Week June 15th – 19th $360 for training week only
Volunteer Work for Summer
This program is for rising 10th graders. The goal is to learn about Camp from a different perspective by serving meals, cleaning dishes, and learning about the diverse jobs around Camp. The program is designed to complement the camper experience and prepare members to join the camp as counselors-in-training the following year. Crew members will also get to enjoy their own activities and will receive CPR training. Successful participants will come away from this program with valuable leadership skills that will serve them well at home, in school, and in their own community.
SCHOLARSHIP INFORMATION
We Want Everyone To Have a Chance To Join Us
We want everyone to have the opportunity to come to New Hope Camp & Conference Center regardless of financial situation. Each child should have the same chance to experience God through the fun activities and community of camp.
We have a limited number of scholarships each summer. Since our scholarship funds are limited, we recommend that you first seek financial help from your church; many have assistance available for those who inquire.
Scholarships are on a first come, first serve basis. Please print and complete the scholarship formand either scan and email or mail to 4805 NC 86 S, Chapel Hill, NC 27514.
Camp Calendar 2019
Summer Day Camp
Rising 1st – 9th
Rising 1st – 6th $275/week
Rising 7th – 9th $325/week
Weekly Sessions
Session 1: June 10th – 14th
Session 2: June 17th – 21st
Session 3: June 24th – 28th
Session 4 (3 day week. Fees prorated) July 1st – 3rd
Session 5: July 8th – 12th
Session 6: July 15th – 19th
Session 7: July 22nd – 26th
Session 8 : July 29th – August 2nd
Session 9: August 5th – 9th
Summer Overnight Camp
Rookie Camp (Rising 4th – 5th)
June 24th – 28th – 1 overnight stay June 27th $330/week
