New Hope Camp and Conference Center, Inc.
RESERVATIONS Reservations shall be on a first come basis, up to
one year in advance.
DEPOSITS are required and must accompany the
signed contract within ten days of receipt to confirm. Deposits shall be 50% of the minimum guarantee. The deposit will be
credited against the amount you owe.
THE MINIMUM
GUARANTEE is
the minimum amount a group agrees to pay for the buildings and facilities
reserved. Your final cost will include
actual per person usage (above the minimum) and any additional services agreed
upon.
FINAL BILL
It will be the group’s responsibility to complete the CHECK IN/OUT form (sent with your
contract) after the event and send to the camp office. This form must include
an actual daily accounting of your event’s attendance. Your final bill will be due and payable upon
receipt. Payment may be made by cash,
check, or credit card (Visa, MasterCard).
STAYING OVERNIGHT
If you are staying overnight in a building you should bring all necessary
bedding and any equipment you might need (i.e., sheets, blankets, pillows,
towels, or sleeping bag). The camp
furnishes only the mattress and bed.
Children under 15 can only sleep in top bunks that have bed rails. No food in Cabins without kitchens. Group leaders are responsible for making sure
no candy, food, or drinks are brought into the cabins. Ants, bugs and bees find these items in just
a few hours and make cabin life unpleasant.
BUILDING USE
Please keep facility doors closed during your stay. This keeps our heating/cooling costs down as
well as keeps wildlife in their own habitat.
Use only blue painter’s tape on the walls, no scotch tape or staples. No
confetti please. Feel free to post
directional signs for your group to locate their assigned area. PLEASE remove them when you leave.
PLUMBING Turn off faucets when not in use. Do NOT overfill toilets with paper. Wait until water stops running to flush
between bathroom visits. Contact camp personnel if further action is needed.
MEAL SERVICE The camp will arrange for catering
through local caterers for a minimum of 35 people. Groups may choose to prepare
their own food or arrange for their own catering. A list of recommended
caterers is available from the NHCCC office.
UNIT KITCHENS If your
group is doing its own cooking, the kitchen you have rented is supplied with a
standard size refrigerator, oven, microwave oven, basic kitchenware and
utensils. We suggest you bring any additional items or specialty cookware that
you will need to meet your cooking needs.
We also suggest that you bring paper goods and dish detergent. The camp is not liable for any illness or
injury arising from the group’s preparation of its own meals. Please follow the sanitation procedures
posted in each unit’s kitchen.
ALCOHOLIC BEVERAGES /
DRUGS
Champagne and Wine are allowed inside
Dogwood Lodge, Fleming Lodge and the Dining Hall only when groups have completed the alcohol agreement and paid an
additional $200 refundable alcohol deposit. Alcohol is not allowed in any other
building or at any other part of the camp. Drugs are not part of the NHCCC
experience and it is up to the group leaders to enforce this policy. Groups
using alcohol without permission or drugs may be asked to leave the premises
immediately with no refund of deposits. Smoking is prohibited in all buildings
on the camp grounds. The primary
designated outdoor smoking areas are the front and back fire circles.
PUBLIC DISPLAYS OF AFFECTION Public displays of affection by members
of user groups are discouraged while on the premises. We ask that all groups be
respectful of one another while using the facilities. Public displays of
affection can distract from the group process and impede the activities planned
by all group leaders.
VEHICLES
It is expected that participant’s vehicles will remain parked while on
the premises. Vehicles must stay on
established gravel roads. Do not drive
in front of or around cabins. Use cabin
driveways for loading and unloading only.
Park only in the designated areas; do not block the gravel roads, these
are fire lanes. The camp-wide speed
limit is 10 MPH.
QUIET HOURS
Quiet hours are from 10 pm - 8
am. Please be sure that your group
abides by these quiet hours and that all persons stay in the area of their
lodge and cabins.
PROHIBITED
ITEMS Guns
and fireworks are prohibited on New Hope Camp and Conference Center
property. Pets are not allowed at the
camp. Use of chain saws and other power
tools is prohibited.
TELEPHONES There
is a public telephone located in the foyer of the Bathhouse. The office telephones are for camp business
and emergency calls. The camp office phones are staffed during normal business
hours 9am- 5pm Monday through Friday. We
recommend that your group have a cell phone available.
EMERGENCIES
Should an emergency
arise on the grounds you should immediately call 911 for proper
assistance. After you have communicated
your needs to the 911 Emergency Dispatch, you may also
contact New Hope Camp and Conference Center staff for assistance. When the camp staff is present during an
emergency they will have final authority with regard to appropriate emergency
response. A public phone is located at
the Bathhouse. All incidents must be reported in writing to the camp office
by the group leader at the earliest practical time.
FIRE
In the event of a fire, evacuation of all buildings and
user areas is required. Make certain that 911 has been
contacted. All persons on the premises
should gather in the front or back playing fields. Group leaders MUST conduct a roll call from a
written list of names of attendees, to determine that all persons are accounted
for; this is YOUR RESPONSIBILITY. New Hope Camp and
MEDICAL EMERGENCY In the event of a medical emergency, please
call 911. Provide first aid as you are
able; and contact NHCCC staff.
SEVERE WEATHER In the event of life-threatening weather, evacuation to
the back hall of the Dining hall is recommended. Seek the nearest shelter if you cannot safely
reach the Dining Hall. Group leaders MUST conduct a roll call from a written
list of names of attendees, to determine that all persons are accounted for;
this is YOUR RESPONSIBILITY. Stay away from windows, gather near interior
walls, and stay low and protect vital parts.
Contact 911, or
LAW ENFORCEMENT In the event of a crime, or suspicious
activity, please contact 911 immediately.
Camp staff should also be notified as soon as is practical.
ACCIDENTS
/ INJURIES / INSURANCE New Hope Camp and
Conference Center does not provide medical staff for
rental groups. Although some of the camp
staff are trained in first aid and would assist as available, groups using
NHCCC must have a group member on site currently certified in First Aid &
CPR while you are here. The camp provides secondary accident insurance
coverage only. If a user becomes ill at
camp, his/her own insurance will apply.
SAFETY
& PROHIBITED AREAS The group leader is
responsible for informing their group of all safety procedures. All persons must wear shoes while on the
premises. The workshop, tractor
shed/maintenance areas are off-limits. The camp is blessed with abundant
wildlife; please enjoy them from a distance.
Please do not attempt to feed, approach, or touch any wildlife.
Poisonous and non poisonous snakes are indigenous to this area. Poison oak and poison ivy grows around the
camp and users should stay clear.
Various bees, wasps, spiders, ticks and mosquitoes are active during
warm months. Report any wildlife not
exhibiting normal behavior to the Camp staff.
AQUATIC
AREAS There is NO SWIMMING allowed except in the NHCCC
swimming pool during the pool season, Memorial to Labor Day (see below). Specific NHCCC waterfront and pool rules
must be followed at all times and these rules are sent to you with your
reservation information.
SWIMMING POOL Groups
may swim at times specified on their contract.
The NHCCC Lifeguard staff has absolute authority in the pool and
waterfront areas. By requesting to use
the facility and signing the rental agreement, the group leader releases the
camp from all liability associated with swimming & waterfront use. For the purpose of supervision the group
leader or a responsible adult must be in the pool area during your group’s pool
activities. Please share the pool rules with your group.
LAKE (Located South of
the Swimming Pool) Boating activities must be scheduled in advance of your
event with the camp office and groups must arrange for boat rental check-in and
check-out from the office. Canoes may be rented for $10.00 each. Life jackets must be worn at all times by all
boaters regardless of age or skill and safe boating practices must be
followed. ALL waterfront activities
must be supervised by a certified lifeguard.
NHCCC Lifeguards supervise all aquatic activities during the Summer; and are scheduled “as-available”. You may bring your own certified Lifeguard
during the off-season (September through April), or contact the Camp office to
determine availability and cost for camp Lifeguards. A current copy of Lifeguard certification will
be required.
POND
(Located North of the front Fire Circle) The pond trail is available for hiking
but no waterfront activities are to be conducted at the front pond.
ATHLETIC
EQUIPMENT Some equipment can
be obtained at the camp office by group leaders with prior notice.
Equipment available includes softballs, bats
(no gloves), basketballs, kick balls, volleyballs, horseshoes, and soccer balls.
PLAYGROUND
AND BASKETBALL COURT These
are shared-use areas. Children must be
supervised by a responsible adult at all times.
LABYRINTH (Path located near
back side of the pool)
The outdoor labyrinth is a shared use area. At the time of your reservation please notify
the office if your group would like to use the labyrinth.
CAMPFIRES
All open fires must be contained in existing
campfire circles. Campfires must be
scheduled in your reservation contract and CONFIRMED at the time of
arrival. Do not cut branches or trees
for firewood. You may gather only
fallen, dead wood. The camp makes
firewood available at no charge subject to availability. Make SURE your fire is put out with water
before you leave.
CABIN
& LODGE CLEAN-UP Each group is
expected to leave the facilities cleaned up after their event. Brooms and other cleaning equipment are
provided in each building. Clean-up
instructions are posted in each building and are listed on the checkout sheet. Please have your group pick up bits of trash,
candy wrappers, and other litter on the ground in your area. If you have posted signs or other
decorations, please remove them. We
reserve the right to assess a $25 cleaning fee if necessary.
DAMAGES
If damages occur to facilities or NHCCC property as a result
of a group’s use (including but not limited to broken windows, broken tables,
wall or paint damage, etc…) a charge equal to the cost of repair/replacement
will be added to the group’s final bill.
PERSONAL
PROPERTY All camp users
bring personal property onto the premises at their own risk. NHCCC is not
liable for loss, damage or theft of personal property. All lost and found items should be turned in
to the camp office.
Contact
Information:
New Hope Camp and Conference Center, Inc.
4805
Highway 86
Chapel
Hill, North Carolina 27514
Phone: 919-942-4716
Fax: 919-942-3266
Email: info@newhopeccc.org
Revised:
Oct/10