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Facilities Reservations Tables and Chairs Catering Alcohol Use Decorations Clean Up Music and DJ' Quiet Hours Parking Signage
Reservations are accepted on a first-come, first-serve basis. Please call well in advance of your planned event to assure that dates and facilities will be available. We take reservations up to one year in advance. A deposit totaling half of the minimum charge for each facility you are renting is required to hold the building. We accept Visa, MasterCard, personal checks and cash.
All rentals are 24 hours. Anything over 24 hours of use will be considered another full day's rental.
NHCCC can provide tables and chairs at no extra charge. We have a variety of rectangular and round tables for use in Fleming and the Dining Hall. We will make sure that all of the tables and chairs you request are in the building and the placement is up to you. We are happy to offer suggestions for a set up that would best suit your group and activities.
Table and Chair Rentals
Groups may rent chairs and tables from outside companies in place of, or in addition to, the ones we can provide. The company or renter is responsible for all setup and breakdown of rental items. NHCCC is not responsible for lost or damaged items as a result of the event or as a result of leaving rented items overnight. Items must be out of the facility within the 24 hour rental period or you must pay the minimum fee for another 24 hour period.
We allow all caterers on site. The kitchen of the Dining Hall is closed for renovation and is off-limits to guests and caterers. Please inform your caterer of this and remember to have them provide for all of your food service needs. There is a small kitchen in Fleming that is open for your caterer to use. Standard sized refrigerators are available in each building that has a kitchen.
Champagne and wine is permitted in Dogwood Lodge, Fleming Lodge and the Dining Hall only. Beer and hard liquor are NOT allowed on-site. Groups wishing to serve alcohol at their event must sign our alcohol policy and waiver and must pay a refundable deposit of $200. All of the deposit will be refunded if no violations or damages occur. Alcohol must be served and consumed INSIDE the building and may only be served to those in your party. Please be mindful that there will likely be other groups on the grounds during your event, some of which may include children.
Decorations are welcome in both the Dining Hall and Fleming. However, do not attach anything to the walls with nails, screws, masking tape, hooks, etc... Damage fees may be assessed for violations. Only blue 14 day release painter's tape is allowed on our walls. Please ask our staff if you have questions.
All groups using New Hope Camp and Conference Center are expected to follow our cleaning policy listed on the back of the purple check out sheet. We simply ask that you leave the building as you found it.
Groups are welcome to hire their own DJ or music service for events. However, quiet hours must be observed.
NHCCC has quiet hours from 10:00pm to 8:00am every night. We ask that all groups be respectful of this. Since we are a conference center, we often have multiple events/groups here on any given night.
Gravel parking areas are located throughout camp. You may park in the gravel areas in front of the Dining Hall and below Fleming along the white fencing across from the office. Please do not allow your group to drive onto the mulched areas between Fleming and the Dining Hall or to drive or park on the grass.
Groups are permitted and encouraged to put up additional signage to direct their guests to the correct buildings. Signs are not allowed on the New Hope Camp and Conference Center road signs along Highway 86 or on the New Hope Presbyterian Church grounds. Signs are allowed within the camp gates as long as other building signs are not blocked from view. Please remember to remove your signs at the end of your event.
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© 2009 New Hope Camp & Conference Center | 4805 N Carolina 86 | Chapel Hill, NC 27514 | Phone: 919-942-4716 | Fax: 919-942-3266 |